Please note that the order of the steps below is typical. In some cases, faculty must consult first with other OSRP staff members.

Step 1: Schedule an initial meeting with the OSRP Director and/or Grant Writer to discuss your project idea and determine the level of assistance needed throughout the proposal development project.

Step 2: Begin to line up institutional project commitments, where necessary (e.g., use of facilities or personnel, course release time, etc.). Begin the process to obtain special university clearances (see Federal Regulations & University Policies: Compliance and Assurance Regulations in Section VI of the proposal guide). Consult with OSRP staff as to required clearances.

Step 3: Schedule a meeting with OSRP staff to help develop or to review the project budget.

Step 4: Submit a draft electronically to OSRP staff for review and editing against sponsor guidelines. This can be done more than once, time permitting.

Step 5: Prepare the Missouri State Internal Approval Form (IAF) with all approved signatures (PI, Co-PI, Department Head, Dean, OSRP Director). In some instances, additional department heads’ or deans’ or the President’s signatures may be required. Only the Missouri State President or an individual he designates can legally bind the University to grant/contract agreements. Among those individuals so designated, the Associate VP for Research and Economic Development is the customary signatory for academic external awards. The principal investigator, department head or, college dean is not authorized to sign for the University.

Step 6: Submit the original proposal package and signed IAF to the OSRP Office at least two days before the proposal is to be mailed or submitted electronically. Once the proposal is reviewed by OSRP staff, there may be recommended changes. If the proposal is submitted as a hard copy, it will be sent via FedEx and a signed and dated receipt will be maintained in the OSRP office. Electronic proposal submissions are coordinated through the OSRP office. After the proposal is submitted, a signed copy will be sent to the PI electronically.

Step 7: For proposal packages that will be submitted electonically through Grants.Gov, the link to the proposal must be sent to OSRP, where the designated official will review the proposal and its associated attachments and then electonically sign and send the proposal through the Grants.Gov system.

 

Principal Investigator Proposal Checklist

• Completed and fully signed Internal Approval Form (IAF).
• Commitments of cost sharing or matching funds from the college and department.
• Commitments of space allocation for project.
• Human subjects and/or animal use protocols submitted to OSRP with approval dates.
• A subcontract plan and budget if required; OSRP will assist in preparation.
• Letters of commitment from subcontractors and other partners are included in proposal along with signed cover pages, budgets, and checklists if required.
• A signed PI transmittal letter(s) is included with the proposal, if appropriate.
• All sponsor forms, except certifications and assurances are typed and complete.
• Proposal cover page is complete and signed by PI, if required. OSRP provides institutional signature(s).
• All required certification forms are available to OSRP to complete and sign.
• Proposal is page numbered and the table of contents is complete. Text meets sponsor requirements, e.g., font, margins, page limits, etc.
• Appendices are appropriately identified and have a table of contents, if appropriate.