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Office of Sponsored Research and Programs 

Fiscal Problems or Questions

OSRP logo

Regarding the Awarded Sponsored Project


Any problems with the overall administration of a sponsored project, such as time extensions, budget revisions, applications of University policies, should be referred to the OSRP Director.

Questions about the day-to-day fiscal management of the project should be directed to the grants accountant assigned to the PI’s project.


Fiscal Management
The PI is authorized to expend project funds provided that the expenditures meet the terms of the sponsored agreement and comply with University’s requirements. Sponsors vary in the degree to which they allow funds to be moved between budget categories. Projects awarded under federal “expanded authorities” generally allow wide latitude in how funds are spent, so long as the expenditures are reasonable, allocable to the project, and allowable. However, other sponsors are much more stringent in requiring their permission to move funds from one budget category to another (e.g., from personnel to materials and supplies). If there is a need to move significant funds among categories, the PI should contact the OSRP Office to determine whether or not re-budgeting requires sponsor approval. Unauthorized transfer of funds between budget categories may result in costs being disallowed.


Generic Budget Forms
The Excel budget forms found on the OSRP Web site (http://www.srp.missouristate.edu) contain two worksheets. The first form can be used to compute the proposed funds requested from the sponsor. The second can be used to compute the matching (cost-sharing) commitments of the University. If additional rows are needed within the categories, they should be added as rows just below the “zeros” so that the automatic summation is maintained.


Budget Categories and Formulas
When a funding agency does not provide a budget format, the following categories are recommended. Helpful hints on how to develop each category are also provided. If the sponsor does not require the use of specific forms, generic budget forms are available on the OSRP Web site (http://www.srp.missouristate.edu). OSRP staff will assist PIs in developing a budget and a budget justification.



Grants and Contracts Office (Financial Services)

Missouri State University is awarded grants and contracts from federal and state agencies as well as private entities such as corporations and foundations. Grant and Contract Accounting is responsible for ensuring that funds received from these external sponsors are spent in compliance with funding agency regulations as well as University policies. Grant and Contract Accounting is the University's official preparer of financial reports for externally funded sponsored research and programs.

The Office of Sponsored Research and Programs (OSRP) reports to the VP for Research and Programs and handles pre-award functions such as submission of grant proposals; Grant and Contract Accounting reports to Administration and Finance and handles post-award functions such as periodic and final financial reporting, billing, indirect cost rate negotiation and calculation.
 

Contact: Grants and Contracts Office
Phone:    (417) 836-5632
Email:     financialservices@missouristate.edu
Location: Carrington 424