Please click the link to download the UBUY Authorization Form (PDF form) and submit the form to Financial Services, Carrington Hall 113. To provide quality customer service for cost centers, Financial Services have assigned analysts to specific cost centers.

Find also a description of the roles of your Budget Analyst.

Access to UBUY:  (taken from the Human Resources website)

Once you have access to the Administrative Business System (Phoenix) on the IBM mainframe computer (Must have a Phoenix User ID), you will need to complete and submit a "UBUY Authorization Form" for each budget (account) concerned. These forms are also available in Financial Services. Only one form needs to be completed per budget (account).

When completing a "UBUY Authorization Form", you are encouraged to limit the number of Requisition Originators to two people per department. Also, please note that each person designated as a Requisition Approver will be REQUIRED to approve EVERY requisition involving the associated budget (account). Thus, the Requisition Approver should be only the person(s) directly responsible for the budget (account).

Once completed, submit the "UBUY Authorization Form" to your assigned analyst in Financial Services. Financial Services and Computer Services will establish the necessary user authority within the UBUY System. Once the authority is set up, Financial Services will contact you and issue a secret four -digit Personal Identification Number (PIN) to each person for whom authorization has been established. Please allow one week for the necessary UBUY authorization to be established.

Keep your PIN secret!

Treat your PIN like your system password - don't let anyone else use it.

Your PIN uniquely identifies you within the UBUY System. The use of a PIN is a security feature designed to be for your benefit. Its purpose is to provide a method for the computer system to verify that it is actually you who has signed on to the system using your Phoenix User ID. If someone else finds out your Phoenix User ID and password without also knowing your PIN, they will NOT be able to use the UBUY System.

This extra level of security was designed and created especially for the UBUY System because of this system's ability to expend and transfer funds.

 

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